Where meetings actually get lost
Ask any SDR manager where the pipeline leaks and they’ll point at the first message. The data says otherwise. The biggest leak is between the prospect’s reply and yours. A “sounds interesting, what does it cost?” that sits unanswered for a day and a half is, more often than not, a dead lead. The prospect’s moment of interest passed while you were in a meeting or on a flight.
Prospectio’s auto-responder exists to close that gap.
What it does
- Detects intent. Every reply is classified: interested, question, objection, not now, not interested, out of office. Only the first three get an automatic response.
- Answers in your voice. It has your positioning, your FAQ and the context of the original message. It answers the question the prospect asked, briefly, and moves toward a call.
- Handles common objections. “We already use X”, “not the right time”, “send me something first”. You set the responses you’re comfortable with; it uses them.
- Proposes times and books. Connected to your Google or Outlook calendar. It offers two or three slots, confirms, sends the invite, and logs the meeting to your CRM.
- Hands off when it should. Pricing negotiation, technical detail, anything outside its brief. You get the thread and a suggested reply, and it goes quiet until you respond.
Control
You see every conversation in the unified inbox, LinkedIn and email side by side. You can set the responder to draft-only (it writes, you send), to auto-send for the first two replies then hand off, or to run the whole thing to a booked meeting. Most teams start on draft-only for a week, see the quality, then let it run.
Why it matters more than it sounds
A 40 percent reply rate is only worth something if the replies turn into meetings. Across our campaign data, teams using the responder convert a materially higher share of replies to booked meetings than teams answering manually, simply because the response arrives in minutes rather than a day. Speed is the feature.